Module 5 Task - Social Media Policy

As the acceptance of “Social Media” use has now moved past the “bandwagon” stage, the advice to give any organisation on developing a social media policy would be to implement the following five key benefits:

1.      Set your expectations and the boundaries for behaviour. 

As Fleet (2009) highlights, “it protects the organisation and the participant in what is acceptable or unacceptable.” This empowers both the organisation and the client, promoting authenticity and assisting with information to the members of that social media community.  Policy statement advice can be directed on how comments will be moderated, and depending on the appropriateness will be responded to privately on any misinformation.  This contains any inappropriate language or behaviours (spamming).

2.      Privacy.

As Arendt (2009) aptly states, “privacy is something we all seem to want in some cases and all seem to be willing to give up in others.”  Privacy policy implementation would entail users to protect personal, confidential & proprietary information.  Lauby (2009) confirms this by saying that patients must not forward confidential information about themselves or others to the community.

3.      Keeping to topics and themes on social media applications.

As Lauby (2009) notes as “the conversation has moved to the Web, it’s important for organisations large and small to acknowledge and extend their existing communications policies to include online sites.”  This means that if a blog provides care and resources to a community, it would trust their clients in return to provide positive information and useful responses. A do as we do approach.  Their core service or philosophy still stands for online communication.

4.      Authentic information.

Clients or participants of the online community must respond with factual and referential information.  Lauby (2009) says “your community shouldn’t be an environment where competition is encouraged or emphasized, but rather a platform where your customers or users feel comfortable sharing, connecting, and receiving help.”

5.      Trust.

On the Social Biz website (N.B) it states that “employees should be trusted to communicate and develop relationships with customers.”  This highlights that organizations must trust and rely on open and transparent communication.

Ref:

Arendt, A.M. (2009, November). Social Media Tools and the Policies Associated with Them. Best Practices in Policy Management Conference. Utah Valley University, Utah.

Fleet, D. (2009). Social Media Policies E-book. Available http://www.slideshare.net/davefleet/social-media-policies-ebook

Lauby, S. (2009, 27 April). Should Your Company Have a Social Media Policy? Mashable [blog post]. Retrieved from http://mashable.com/2009/04/27/social-media-policy/

Lauby, S. (2009, 6 February). 10 Must-Haves for Your Social Media Policy, Mashable [blog post]. Retrieved from http://mashable.com/2009/06/02/social-media-policy-musts/

Society for New Communications Research. (n.d.) Best practices for developing a social media policy. Retrieved from http://www.socialmedia.biz/social-media-policies/best-practices-for-developing-a-social-media-policy/

Wiggio Enterprise Social Networks

Wiggio

How three libraries use social networking to meet their goals.

Module 4 activity

 
Select three (3) libraries of your choice that use social networking to meet their goals.

Develop a comparative table which documents how each of the libraries use social networking tools to support information service provision, educational programs, conduct business etc.

Based on this comparison (and in no more than 350 words) develop your own list of “Reasons why libraries should be on social media”, and draw upon aspects of these three libraries to illustrate each point

 

NAME	SOCIAL NETWORKING TOOLS	PROGRAMS USED
State Library of NSW http://www.sl.nsw.gov.au/	Historypin – Users can explore, add to or curate photographs from the collection. From the earliest surviving photograph taken in Australia – in January 1845 – through to digital photographs taken last month. This is a form of volunteering information from the public to an important and understaff/funded service. Partnered with Google – must have a Google account. Has the ability to bookmark and share with onto your preferred social media site.	·         Historypin “Repeats” Idea – modern photos are taken by users, comparing them to the original digitised by the library. ·         Story Feed - Stories added to your photos by you or by other people. ·         Enables schools to build a link with the community. ·         Engages students in local history and geography ·         Promotes archiving skills Case studies, popular stories, resources for schools.
MIT Massachusetts Institute of Technology https://foursquare.com/mitlibraries	Foursquare blogging service. Students share and save their experiences and get personalised recommendations from friends for where to go.	Offers an online tour guide of all the MIT libraries and their services and resources for students. A conversational introduction by a staff member from each resource centre provides a very real communication link. Users can log-in to provide tips therefore enhancing the service.
State Library Queensland http://www.slq.qld.gov.au/	Twitter, Facebook, Flickr Commons, Vimeo, Wikimedia Commons, Historypin	“Engage with the State library through social media.” Showcasing the social history of Queensland via visual photographic creative common websites.  This enhances the creation and engaging of conversation as an important theme of the library.  Promoted by enlarging the social media icons within the main page of their website.

 

The above three libraries highlight how social media can instantly create feedback and engagement using Twitter, Facebook, Flickr and this author’s newly discovered media Historypin. Both the State Libraries of Queensland and NSW host Historypin, an application that allows users to post additional information (tagging) to photographic resources.  Due to the amount of historic photos and ephemera held by state libraries, and the time and cost in digitising and labelling photos with their history, libraries are now allowing volunteers to provide their knowledge to the collection.  Historypin and Flickr Commons (utilised at SLQ) promotes involvement and builds a positive link from the local community.  Volunteers both retired and in the workplace are the new archivists for these institutions, linking and sharing important stories, perspectives and general information that potentially could have been lost and forgotten.

Schools also benefit from these sites, engaging them in subjects on history and geography, improving their communication using technology and knowledge of their local community via an interesting visual application.

Those that have missed certain events hosted by the two state libraries can also utilise the YouTube and Vimeo social media applications to catch up videos, digital stories and oral histories in their own time.

Another example of how social media enhances conversation is the American university MIT, allowing students at any time of day to walk through and experience a tour of MIT’s many libraries via foursquare.  This is both a time and resource saving device in promoting the library experience to new students and then welcoming them to liaise with the particular library staff members if required.  The welcoming issue is key because accompanying the tour are blogs by librarians written in a conversational manner and not in eye glazing organisational ‘info-speak’.  Rather than the university librarians waiting for the students to come to them, they are promoting the varied services and resources available to the current generation of resource independent and savvy university students.

LCMS project proposal meeting

The meeting (Thursday 16th August) discussing the opportunities and future of social networking was positive and very well received from the midwife (LCMS) group.  

This week I will conduct an analysis of the company media tools that will best fit this organisation.

Prerequisites:

• Free
• Secure
• Easily to navigate for all user levels
• Easy to managed by all members.

RSS in Action

ASX

http://www.asx.com.au/

The ASX RSS feed heading is one of five major headings on the ASX site alongside “Contact Us”.  This indicates not only the popularity of the placement of the link but the general acceptability that RSS data feeds provide. The ASX RSS feeds regularly changing financial information via the web, promoting its twice monthly newsletter, articles and video/interviews, providing free investment education in a convenient format. With constantly changing stock prices due to market demand and company performance data, a University library service utilising the ASX RSS media tool allows lecturers and students to view real time free financial data for analysis and discussion.

This would be a useful resource for reference librarian staff to promote to business and finance students, allowing them to stay informed by retrieving the latest content.

Benefits to users are:

·         With the automatic nature of this RSS feed, users don’t need to be reminded to enter the ASX site for news.

·         It is a faster way for scanning content saving time

·         100% opt-in – users control the content they wish to receive.

·         Available as a Twitter feed

Parliament of NSW

http://www.parliament.nsw.gov.au/rss

This website allows users to access not just one universal RSS feed from parliament but up to ten specific areas.  From detailing information feeds on new bills as they are introduced, public events at Parliament House, new committee inquiries, up and coming hearings and meetings, to research papers produced by the Parliament of NSW library. This would provide within a University Library service important information for political science or law students.  All chosen updates are aggregated to one place such as an email address to be read when chosen.

Benefits:

·         Students would not have to enter any personal information to subscribe to these feeds.

·         Information from Parliamentary meetings can be laboriously long, however the RSS feeds contain a summary of information without overwhelming the reader.

·         If the reader wants additional information they can click on the item in the feed, accessing the website URL which contains the full article.

References:

 

     ASX. (2012). RSS Feeds. Retrieved from http://www.asx.com.au/

     Parliament of NSW. (nd). RSS Feeds. Retrieved from http://www.parliament.nsw.gov.au/rss

Project proposal sent to the group.

Week 1. Monday 13 August - send proposal to LCMS

Email sent to the community manager to present at the meeting on Thursday 16th August.

Project summary:

The project is to research and implement a social networking service using web tools for an existing and engaged community.   LCMS is perfect for this!  This is what I have in mind.  

• A Blog (Wordpress) - Similar to an intranet for the group without it being linked to an official website.  The advantage of blog with an LCMS title is that you can add your own content ie staff profiles and local information/resources about the service in a conversational way that could appeal to your patients.

• A Microblog (Yammer) - Similar to Twitter but a more corporate and secure interface. Individual groups (communities) within departments use this (ie NSW Education department over its geographic range) to converse for updates both work related and social.  Each member can utilise this to post instant updates for patient followup.  This would be strictly for staff only.
• A Bookmark site. (Delicious) - This is a personal or group online library site where you can send any useful weblink, blog, articles that you find along the way.  The benefits are that each team member can create labels or tags for each group of resources. 
• The whole concept of implementing this is sharing information with your immediate community with instant access via mobile phone.

 If you could confirm if it is okay with everyone to call it LCMS and give ANY critical feedback of what you do and don't need.   For example if there are too many tools to manage (so it can manage itself), so as to delete the use and responsibility of a "community manager."

The effectiveness of Delicious

It has been at least 12 months since I have viewed my Delicious account. It was first introduced to me by an IT savvy librarian three years ago who sang its praises. What a pleasant surprise it was to view this visually pared back site, considering I have been looking and ‘liking’ around the advert frequent Facebook community site. 

First impressions first, Delicious is essentially targeting users to save their personal and favourite bookmarks, and (for me) the sharing aspect is secondary. The interface is simple and very easy to navigate for long absent account holders (I have been a bloglovin user these past years).  Porter (2006) blogs, that “we naturally gravitate toward software with a single purpose because it is easier to remember and we know exactly what we’re doing when we’re using it.”  

Apart from being of a single value to personal users, Delicious is the new flexible taxonomy or folksonomy. This folksonomy promotes the development of communities around the common interest of the resources tagged.  For organisational use the positive features are:

·         Using the interpretation and vernacular of its users or organisational acronyms and buzz words to bring that content into ascendency. 

·         The tagged content descriptions can then be continuously upgraded creating a hierarchy by users providing richer information and searching ability. 

·         The ability for each user or group to personalise their own descriptions.

·         For an organisation with a large list of tags users can quickly find their tag of interest using the clearly placed search bar.

·         Organisational security, segregating public and private tags.

·         Promoting each user's knowledge bank to add to the growing knowledge base

A critical analysis of this site would be the lack of a description box that appears when the mouse runs over tab headings.  Also the name change from ‘stacks’ to ‘tag’ has been a little confusing when previous users still refer to the old label, especially when they don’t really share the same meaning.

Reference:

Porter, J. (2006). The Del.icio.us lesson. Retrieved from http://bokardo.com/archives/the-delicious-lesson/